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Intelligent Back 2 Back provides users with enhanced back to back processing including real costing in SAP Business One.
Features · Get actual costing & GP calculation based on PO’s · Provide enhanced features to handle splitting PO’s and changing Supplier. · 2-way link between Sales and purchase Orders at all times Purchase cost based on costs defined on Sales Order
Intelligent Back 2 back provides enhanced functionality to the standard SAP Business One back-to-back Sales to Purchase Order process that will allow users to handle real world scenarios and improves the link between the Sales and Purchase elements of the process
Within SAP Business one, users create a Sales Order as usual. But, pending the options selected, the user can automatically get a default cost price; define a cost price; and have Purchase Order creation activated automatically.
When cost prices are defined, these prices will automatically update the GP base price which is the basis for the standard Gross Profit calculation function.
Default cost price calculation can be based on a set margin on retail price; last purchase price; defined Item cost; or user defined. The cost price field will work with multi currency and will allow you to retain a record of the original foreign currency cost price you had defined
When cost prices are defined, these prices will automatically update the GP base price which is the basis for the standard Gross Profit calculation function.
Default cost price calculation can be based on a set margin on retail price; last purchase price; defined Item cost; or user defined. The cost price field will work with multi currency and will allow you to retain a record of the original foreign currency cost price you had defined
Figure 1: Back 2 Back Purchase Order Options
Figure 2: New supplier PO. Maintains link from
Figure 3: Splitting PO lines across multiple PO’s
Generate a Back 2 back Purchase Order
When the Sales Order is saved, the standard ‘Generate Purchase Order’ screen will appear. But a number of enhancements will be available to users.
Purchase Price taken directly from the defined cost price on the Sales Order – also in foreign currency. And a suggested purchase quantity that is equal to the quantity not in stock – instead of the full quantity on the sales order.
Update & change Purchase Orders – effect on Sales Orders
To be able to handle real-world situations, additional features have been created that will allow the user to deal with different scenarios.
Users can split Purchase Order lines and quantities into two –or multiple Purchase orders in the case of staggered deliveries and other scenarios.
Users can also generate a Purchase Order to a different supplier on the basis of the original Purchase Order. All of this can be done without losing the link to the original Sales Order.
Figure 4: Settings in Back 2 Back
Users can also update Pricing on the Purchase Orders, and allow it to update back to the original Sales Order cost price and GP calculation. In this way they can achieve real costing for their Sales Orders
Options
A number of configuration options are provided for using different elements of the enhancement: · Use split Purchase orders and create new Purchase orders · Link Sales and Purchase pricing · Update the GP base price for GP calculations from the Purchase orders · Set a default cost price calculation · Etc.
Business challenges
· Inflexible and limited back-to-back process in SAP Business One · No strong link between Sales –and Purchase Orders · Stronger Batch control · customer information
Key features
· Direct link between Sales cost & Purchase pricing · Handles Split –and alternative Supplier scenarios · Allows for real costing on Sales Orders · Fully integrated with SAP Business one
Business Benefits
· Actual costing. Accurate GP · Lower stock on hand · Flexibility · PO’s easily matched to customers
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